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Procurement KPI Dashboard

4.67 (3 reviews)

Get to know which procurement KPIs are important to measure for your organization with a ready-to-use Procurement KPI Dashboard Excel Template!


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Procurement Team of the organizations consist of specialists who contribute a wide variety of services to all plan participants committed. So they are interested in the activities relating to the procuring of stocks and supplies required for a project or plan implementation. This Procurement KPI Dashboard helps keeps track of all your procuring activities with relevant and measurable metrics. It provides benchmarks which you can analyze your supplier and warehouse services whether is high quality or consistent.

There are numerous KPI metrics for purchasing departments, but, we’re going to look into most used 20 Procurement KPIs in different categories of business metrics under five main groups:


Now, let’s see the details of the Procurement KPI Dashboard Excel Template.

Procurement KPI Dashboard Template Features:

You can use these navigation buttons in order to switch between other sections. Current Year Actual, Current Year Target, and Past Year Actual are the sections that you will input your own values here.


We have used some sample that however you can also add new rows or put your data to existing blank areas with a new Procurement KPI code.

S03-New Row

Warning!: Do not forget that when you add/remove a KPI code, you should change it in other sections as well. For example, if you add a new Procurement KPI to CY Actual section, you should change it in CY Target, PY Actual, and Cumulative.

Furthermore, the template will allow you to see trends forming with the available charts, giving you a clear visual of your Procurement activity according to selected KPI.


Finally, the Dashboard shows monthly and cumulative results separately to provide a clear view. In this way, you will see past year and company targets comparison.

Detailed Description of Procurement KPI metrics:

S04-ChartGeneral Management

Total Cost of Procurement: This metric includes administrative and operational costs like shipping and processing and payment of the vendor’s invoice.

Cost Savings: Also referred to as “Hard Savings” is planning and managing the work costs less than what was budgeted.

Total worth of Inventory: The value of Inventories as a financial asset. You should calculate the financial values of inventories according to the market price.

Procurement ROI: ROI which means Return On Investment is one of the most used profitability ratios. It analyzes the efficiency of money invested.

Procurement-KPI-Dashboard-Excel-Template-Someka-S06-delivery managementDelivery Management

Purchase Order Cycle Time: The time the purchasing department takes to fulfill the needs of the organization.

Supplier Lead Time: The amount of time between the purchase order and the customer’s receiving.

Number of Suppliers: How many suppliers do you need to have? It’s important to track your optimized supplier number and remain to stay with your critic borders.

Procurement-KPI-Dashboard-Excel-Template-Someka-S07-quality assuranceQuality Assurance

Total amount of Items Ordered: The total amount of items ordered. You should calculate by eliminating rejected and stock-out items.

Ratio of Rejection: The ratio of rejection referred to a faulty component or incorrect products which does not fulfill your requirements. This metric is important for procurement KPI to track your supplier’s quality standards.

Quality Score: This ratio is important to decide whether your rejected order is acceptable or not. To make this more quantifiable divide your total orders by the number of defective orders.

Supplier Quality Rating: This metric will be able to give a clear opinion about your satisfaction on your supplier’s quality.

Procurement-KPI-Dashboard-Excel-Template-Someka-S08- finance-managementFinance Management

Cost of Purchase Order (CPO): Most of procurement organizations analyze their effectiveness by tracking the cost of per PO. To calculate this metric divide your organization’s total cost by per order.

Cost Avoidance: Also referred to as “soft savings,” it is any action including taxes, insurances critic stocks that avoid incurring of costs in the future.

Cost Reduction: Cost Reduction means to cut back on unnecessary expenses in your own organization or supplier’s process.

Operating Expense Ratio: It’s important to understand your operational effectiveness by tracking the operating expense ratio. Because if you have a high ratio it will be able to refer that you need to improve your operation process.

Procurement-KPI-Dashboard-Excel-Template-Someka-S09-warehouseWarehouse Management

Average Inventory (AI): This critical procurement metric shows your warehouse’s effectiveness as an average of beginning and ending inventory. It’s calculated by the summation of the current inventory and previous inventory, then dividing by two.

Inventory Turnover Rate (ITR): Inventory turnover is a ratio showing how many times your function (department) has used and replaced inventory during per month. It is calculated by dividing the total amount of the products which got out of the warehouse by the average inventory.

Holding Cost: Holding costs are the costs acquired to store inventory. To calculate this metric correctly, you should include and sum up costs such as your warehouse rent, security and insurance personnel costs, depreciation of handle inventory etc.

Stock-Out: In this situation the required item cannot be accomplished because of the ineffective inventory management.

Service Level Agreements (SLA): It’s an agreement between clients and providers with a contract. It may include technical definition about mean time failures, repair, recovery, responsibilities etc. In order to calculate your warehouse’s SLA divide warehouse work hours by available work hours.

Procurement KPI Dashboard Excel Template Features Summary:

  • Monthly and Cumulative analysis
  • Comparison with Past Year and Target values
  • Summary dashboard supported with interactive charts
  • Easy to use and nice design
  • Clear on-sheet instructions
  • Compatible with Excel 2007 and later versions
  • Works both on Windows and Mac
  • No installation needed. Ready to use
  • Full Print ready
  • White Label
  • Does not include any VBA macros

This Procurement KPI Excel template is ready-to-use. If you need customization on your reports or in need of more complex templates, please refer to our custom services.

If you liked this template don’t forget to check our KPI Dashboard Templates Collection:
Someka Excel Dashboard Templates for Small Businesses


Watch the video below to see the template in action! Presentantation also includes usage notes, explanations and tips & tricks about the template.



3 reviews for Procurement KPI Dashboard

  1. Julio C.

    – Customer support sometimes is slow.
    – The graphics produced are clean and effective.
    – It can be set up more detailed report (such as: weekly results)

  2. mindy davidson

    Guys you are the best… I ve bought 5 KPI dashboards and i am plannong to buy a few more by the end of month…GREAT JOB

  3. Yvonne Yadav

    I was initially overwhelmed by all of the options offered in the template. But the more I played around, the more I loved it. (Their video was very helpful.)

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