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Restaurant Financial Model Excel Template

4.7 (23 reviews)

Excel spreadsheet template to make financial plans for your restaurant business. Helps you to prepare budget and run scenarios before/after investment.

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TEMPLATE DESCRIPTION

How to open a Restaurant or Café of your dreams? Actually, it is quite hard to have a popular restaurant with high profits all at once. For this reason, before opening your café, you should make some calculations and some budget assumptions. We have built this Restaurant Financial Model Template to help you make startup feasibility studies in Excel easily.

Our Restaurant Financial Plan is intricately designed for the diverse needs of restaurants, cafes, bistros, and coffee shops, providing precise financial modeling and forecasting tools.

Someka grocery cost calculator in Google Sheets Template

By using this Excel Financial Feasibility Template, you will start to input your projections and see possible results of them without needing to learn complex concepts!

What should a restaurant feasibility report include:

  • Long term plan of your business (1 to 5 years)
  • Profit predictions (EBITDA)
  • Financial Statements: Income Statement, Balance Sheet, Cash Flow Statement
  • Sales Revenue and Cost of Goods Sold
  • Capital budget needed
  • The simulation of your plans

Therefore, you will be aware of any risks before making your investments. This template will provide you with all this data!

WHY TO USE RESTAURANT FINANCIAL MODEL EXCEL TEMPLATE?

  • Our restaurant financial model simplifies the daunting task of bookkeeping and budgeting, allowing operators in the food and beverage sector to effortlessly track their earnings, expenses, and taxes.
  • With meticulous attention to the specifics of operating a successful eatery, the plan supports managing inventory, credit transactions, and income flows, ensuring the establishment’s profitability and sustainability.
  • Our modeling tool considers essential factors such as seat count, seasonality, and margin analysis. It provides invaluable insights into the financial dynamics of catering and restaurant businesses.
  • Through accurate forecast functionalities, owners can project and plan for EBITDA, monitor their operating margin, and handle invoices efficiently, making it an essential for any cafe or restaurant owner.
  • Whether serving coffee or crafting exquisite food menus, our financial plan is tailored to assist in navigating through the financial complexities of the restaurant industry, ensuring a smooth operational experience.

RESTAURANT / CAFÉ FINANCIAL MODEL FEATURES

Basically, this template consists of 3 main parts:

  1. Sales and Pricing Assumptions
  2. Fixed and Startup Costs
  3. Reporting

Thus, the flow of the Restaurant Financial Model is:

  • First of all, in the Assumptions section, input your Sales projections, prices, and unit cost
  • Then input your fixed and startup costs like rent, electricity, equipment, and so on.
  • And according to your inputs, output reports such as profitability, break-even and many more will be automatically created.
  • Finally, you can analyze the outputs to make new projections until you get satisfying results.

Visually, this process works like this:

Process Chart - 01

Below, we will explain these 3 sections in detail. But before that, let’s start with reviewing the Dashboard section of the template.

FINANCIAL MODEL DASHBOARD

We have prepared a Dashboard section to manage this comprehensive financial model easily. The above section of the Dashboard is Navigation, while the below section is Settings.

Restaurant Financial Plan Excel Template 02 - Dashboard Navigation

Here is the Navigation section. Basically, you can put the predictions to the sections of the left which is blue or red. After that, output results will appear in the green sections on the right.

Also, the Dashboard has a Settings part like this:

Dashboard Settings - 03

Settings details in this restaurant financial model are as follows:

Menu Items – Group table: Here, we have put some dummy menu items. You can input your product which you plan to sell in your Restaurant/Café. (If you need much more space for it, you can expand the area easily by clicking + sign. This is valid throughout the financial model template)

Sales Channels: Sales channels are your delivery ways. We placed 3 channels as an example: Sit-Down, Take-Away, Online order. According to these sales channels, you can define different pricing strategies for a product. For example, when customers prefer Take-Away service delivery, you can sell it at a lower price. As a result, these options will provide flexibility to your restaurant. You can add/remove other sales channels.

Model Config: You can change these 4 options:

  • Projection Years: Projection years allow you to predict the monthly Café budget from 1 to 5 years. It depends on your requirements about the feasibility period. If you want to change it, the reports will be updated.
  • Start Date: Put here the possible start date of your restaurant. Report outputs will start with the selected date.
  • Currency: Put your currency here. It will not change the cell formatting but it will be shown on financial reports.
  • Instructions: You can hide/show instructions from the drop-down.

1. SALES AND PRICING ASSUMPTIONS

Assumptions - 04

You will input all your assumptions related to your restaurant in this financial model tool:

  • Firstly, select your menu items and sales channels (group info will be displayed automatically)
  • Make your assumptions about Unit price (Sell-Out) and Unit cost (COGS)
  • Input your weekly sales volume in order to calculate revenue projections
  • Predict growth percentage of sales projections, price evaluation, and cost evaluation. You can do it on the basis of weekly, monthly, yearly or quarterly
  • The table will be calculated via simple multiplication of units and prices per month and it provides Sales Revenue and Total COGS results.
  • Remember: White areas are where you make your inputs or selections. Gray cells are calculations and should NOT be manually changed.

Now, we will input assumptions about fixed costs and startup costs.

2. FIXED AND STARTUP COSTS

Fixed and Startup costs are the core concern of your restaurant budget. Understanding these costs will prevent any financial risk at the beginning and help better overall management.

Fixed Costs - 05

In this section, we input Salaries and Other Fixed Cost assumptions:

Salaries: Labor is one of the biggest expenses of your budget (You may choose to start paying some of your labor salaries later). Afterward, you can see the effects of the salaries on the Breakeven analysis.

Other Monthly Expenses: Input here your other monthly costs like Rent, Advertising, and Agency. During the start-up phase, it can be hard to accurately predict these costs. However, once you analyze the outputs, you will be able to make more accurate assumptions about your revenue.

While filling this section keep in mind that salaries and fixed costs may increase over time. So keep an eye on restaurant financial model Excel template output reports to help you decide on these increases.

Startup Costs - 06

Start-up Costs: Start-up costs are more than furnishing, spoon, or plates. It requires careful planning and estimations and it is essential for the output results. Therefore, if you want to find an answer to “When my restaurant will start to gain profits?” calculate your start-up costs and input them here.  Later on, it will appear in the Breakeven Analysis.

For the sake of simplicity, we ignored amortization and depreciation in the Breakeven Analysis. So, if you have a significant amount of fixed assets and want to include depreciation, you can deduct them from monthly expenses.

3. REPORTING

FINANCIAL STATEMENTS

Organized financial models are built from top to bottom. The Restaurant Financial Plan Template provides monthly statements that flow into annual summaries easily.

Basically, 3 main statements will appear:

  • Income Statement (P&L)
  • Balance Sheet
  • Cash Flow Statement

Most of the variables come from the results of your assumptions. Every gray cell is automatically calculated by values. So the only place you should type manually is white cells.

Financial Statements - 07

BREAK-EVEN ANALYSIS

Spending money does not necessarily create profits. You should use some tools for better understanding. Break-even analysis is an effective way to lower your budget/capital risk. However, the charts may be time-consuming to prepare. This Excel Restaurant Financial Plan Template does it for you automatically:

Restaurant Financial Plan Excel Template 08 - Breakeven Analysis

It helps you to make your analysis with various price and sales volume scenarios yearly, quarterly or monthly. After that, you can manage your budget assumptions in order to get to the positive side of break-even.

OTHER REPORTS

  • PROFITS (EBITDA) – TREND REPORT
  • SALES UNITS BREAKDOWN
  • REVENUE DETAILS
  • GROSS PROFITS
  • SALARIES REPORT

DATA SOURCE

Finally, the Data Source is the section that consolidates all data and inputs of your restaurant’s financial plan. We do not recommend you make any manual changes in this section. However, if you are comfortable enough to modify the file structure, you can edit this section to create much more customized reports with your data.

Adopt our Restaurant Financial Model Excel Template for an organized approach to your establishment’s finances, taking into account every essential detail from inventory management to earnings projections and tax compliance.

RESTAURANT FINANCIAL MODEL EXCEL TEMPLATE – FEATURES SUMMARY

  • Unique Excel Template to perform financial feasibility studies
  • Works both on Mac and Windows
  • No installation needed, ready to use.
  • Professional design and suitable for presentations
  • Innovative reporting system
  • Financial Statements
  • On Sheet Instructions
  • White Label
  • Print-Ready
  • Compatible with Excel 2010 and later versions

Restaurant Financial Plan is a ready-to-use Excel Template and provided as-is. If you need customization on your reports or need more complex templates, please refer to our custom services.

PRODUCT VIDEO

Watch the video below to see the template in action! Presentation also includes usage notes, explanations and tips & tricks about the template.

FREQUENTLY ASKED QUESTIONS

Restaurant Financial Model FAQ

If you have mistakenly included something incorrect to this template or if you wish to alter it entirely, simply press the “Clear Template” button on the dashboard sheet.

Clear template in restaurant finance tool

The default currency of this template is the US Dollar, but you can change it to any other currency of your choice. To do so, go to the Dashboard, click on Settings, and find the “Currency” option in the Model Config column.

how to change currency in excel template

To make sure that your data is accurately reflected in reports and charts, simply click the ‘update reports’ button and the information will be updated automatically.

gross profits reports for restaurant managers from Someka

Simply open the Dashboard sheet, find the Settings option, and add whatever sales channels you like in the related column.

Add more sales channels to tool

Projecting years can help you forecast the monthly budget for up to five years, depending on the length of the feasibility period you want. If you would like to make alterations, the reports can be modified accordingly.

What is projection years in cafe financial model

Our templates are all formatted to be printed. Nevertheless, if you desire, you can adjust them to meet your particular requirements. Click here to learn about it step by step.

  • Here are some of the financial reports for restaurant models:
  • Financial statements (P&L, Balance Sheet, Cash Flow Statement)
  • Break-Even Analysis
  • Profit (EBIDTA) Trend Report
  • Sales Units Breakdown
  • Revenue Analysis
  • Gross Profit Report
  • Salaries Report

USER REVIEWS & COMMENTS

23 reviews for Restaurant Financial Model Excel Template

  1. Evert Kong

    Thank you for making this template, it is been 6 month that I am using the single user of this template, recently we are expanding the finance team of reasturant and we upgrdae it to Multi User, other employees where also satisfied with this too. Thanks again.

  2. Subi Guupta

    I want to have acess to the headings but I can not! why is everything luck or needs something more to do from my side!

    • Someka

      Hello, sorry for the inconvenience. Actually, we have our templates so users don’t change formulas accidentally.
      About headings, we hide them in most of our templates to increase the view area and make things simpler. But you simply can unhide the columns in Excel template, with the steps that we explained in
      If you need more help please get in touch with us ASAP.
      Email: contact@someka.net

  3. Fadi M.

    I have a chain reasturant, I need not just the finance thing, but also a recepie manager, do you have something more for me in your business?

    • Someka

      Hello there, thanks for approaching us. Yes, we have a great Excel bundle for restaurant owners, it comes up with 9 different templates with a really good offer. Please check the provided link.

  4. Ralph Diaz

    Graet tool. My reasturant finance and systems were a mess before it! good luck

  5. Kaan

    Hello team, I purchased this template, but I need more actually!
    Like a template that I can manage all my employees and like adding the costs of each meal.
    But in this template I can not do it.
    Do you have a more general template?

    • Someka

      Hello there,
      Happy that you are one of our regular customers.
      I have a good solution for you.
      If you have a restaurant and you need to manage every thing from A to Z, I suggest you to use Someka Reasturants Bundle, You can download the free version of them individually to have a better understanding and then you can download all templates with a really good offer!
      Please check this link.
      I hope it helps you.

  6. Joshua Seymour

    Your templates are excellent.
    I’m a freelancer that helps restaurant investors and owners or food retail investors owners to set up their businesses . Therefore, I’m looking for an easy solution to be able to do feasibility study very quickly and easily . Is your solution what I’m looking for ?

    • Someka

      Hi Joshua,

      We believe that our Restaurant Financial Plan Template might be very helpful for your business.

      Please check our detailed product page and tutorial video to learn more about the template.

      We also have a free download option for this product which will allow you to try the template and its features with limited access before purchasing.

      Just try it and should you have any questions, we’re always here to help!

  7. Cirino Z

    Breakeven analysis is a great sheet. It’s great to see when I’ll get my invested money with the different cases.

  8. Korey Allard

    Hi team this works well, can yu give me assistance. i am not expert excel user how change your logo? i am so disappointed

    • Someka

      Hello Korey,

      In order to remove the logo and add yours, just unprotect your sheet with the password which is provided in the ZIP file.

      For a further explanation check this guide: Can I remove your logo and insert mine?

  9. mohammad abuabed

    I bought this financial model sheet. Inputs are not reflecting on the reports, I guess I did something wrong while entering the numbers. I want the sheet to reset the original status.

    • Someka

      Hi Mohammad,

      Did you click the green “Update Report” buttons in each Report Outputs section separately after you input your data? Otherwise, the template won’t update itself.

      restaurant financial model pic1

      If you think that you corrupt the template accidentally, you can download the original file from the download email you received previously.

      For further questions please do not hesitate to contact us anytime!

    • mohammad abuabed

      It worked. Thanks!

  10. Anees Ahmad

    Hi,
    Dear Ma’am/Sir
    My name is Anees Ahmad I have bought your multi-user licensed Someka Restaurant financial Plan Template. I have watched your video tutorial about how to use it. everything is perfect but I have an issue with “Sales-pricing-cost” section.
    I am still unable to understand how it works, like I want to add my sales on daily bases and there prices are not fixed you know that grocery items prices changes with the passage of time, how could I add my sales on daily bases.
    once in a month cost like; electricity gas bills, tax and salaries these are perfectly understandable.
    Please let me know how I could add my sales on daily bases.
    Regards

    • Someka

      Hi Anees,

      First of all, thanks a lot for your interest and detailed comment! We appreciate that you like our template.

      While we are preparing the financial models, we are trying to do it as simply as possible. That’s why we want you to input some of the values as approximately. On the other hand, you are also right about wanting to enter it on a daily basis. But, it takes too much time and becomes more complicated to fill in the data. Most of our customers don’t want to enter the data on a daily basis. So, that’s why we prefer to do this Financial Model like that according to the feedback we get.

      We totally understand your thoughts about the “grocery items prices” but, you might enter some mean values in the cell we leave to input the values. By the way, we also have a customization process for our customers who wants to increase the scope of the financial model. If you want, we can direct you to one of our developers that quite experienced in our Financial Models to make some customization.

      If you have further questions please do not hesitate to contact us anytime.

      Kindly regards,

  11. Daisy

    bought this to write a business plan for a new client and wanted to save time by not building my own. overpriced for what it is, inputs are not connected and everything needs to be entered manually. pretty but unintelligent model IMO.

    • Someka

      Hello Daisy, thanks for taking your time to write this review. And we’re really sorry that the template was not useful for you. Let us address your points:

      – “.. write a business plan for a new client and wanted to save time by not building my own ..
      This is exactly the purpose of our ready-to-use templates.

      – “.. overpriced for what it is ..
      Actually, there is a huge amount of time and effort invested in this template. We’ve shared some mockups for the development phase for one of our financial models here: How We Build Financial Models

      – “.. inputs are not connected and everything needs to be entered manually ..
      This is quite surprising. Because, just the contrary, everything in our model is connected with each other and when you make a change on a section, it all effects the other sections + reports + financial statements. Is it possible maybe you forgot to click Refresh button on the template when you make any change? You can also watch the product video to see how it works: Restaurant Financial Model Explanatory Video

      Again, we really appreciate you spending time to write your comments. We will be more than happy to help you resolve any issues. Just send us an email if you need further support.

  12. arthurgarcia90

    It’s too complex I don’t have such a big data to fill in. Would appreciate a simpler version.

  13. justin_avery

    Excellent and quick in responding

  14. Mike W.

    If you have business you need these worksheets from here! Highly recommend.

  15. P.Thompson

    I was struggling to my own financial plans but got help from this template. Both comprehensive and easy-to-understand.

  16. Gabriel Ward

    Great plan! Very comprehensive! Thank you!

  17. Daniel Wilson

    Very glad this model is available! This one saves me lots of tedious calculations, and it really does simply finding my achievements by giving all the outputs that I’ve never thought before. Thank you Someka!

  18. andry26

    this spreadsheet is multitude! In startup phase, i can’t comprehend all these financial terms. I can see that, it has good amount of details but would prefer a basic version. Maybe that’s just me though.

  19. Sobnernomain

    MORE THAN EXPECTED. NICE WORK. FRIENDLY AND HONEST SUPPORT TEAM. I’M REALLY HAPPY

  20. nikoradu

    Just before a few days of my final pitch I started to use someka’s restaurant template. Wish I found it earlier. The template is very well designed. Teachers, friends love it. Really appreciate.

  21. Pham Vig

    Financial things is getting on my nerves! I am a restaurant owner and template was quite helpful. Some parts were so easy to understand but some of them were a bit complex for me. Team was very supportive. Thx!

  22. Jamal Al Nadeau

    Having’ hard time figuring out when my cafeshop profit will be reasonable. This template does a good job to remind what should i consider. Calculating my gross margin, future sales and breakeven analysis point out lots of things to me.

  23. Diego Hayes

    I had a few technical issues but service provider was great to solve either.

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