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Employee Training Tracker Excel Template

4.73 (11 reviews)

Organize and track employee training plan in Excel. Charts and dynamic calendar to stay tuned on employee development. Works in Mac & Windows.

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Efficient and insightful tracking of employee training is vital for all companies. As a hiring manager or an HR professional, a well-organized Excel spreadsheet template to track and manage employee training is a must-have. As our solution is not only made of numbers but rather visualization charts, this can also be used for reporting and presentations!

Employee Training Tracker Excel Template Features

This Employee Training Tracker basically helps you organize and track training plan of your employees. The main parts of the Excel template are as follows:

  • Dashboard & Settings
  • Databases: Employee & Training
  • Schedule and Registration
  • Summary Charts & Training Calendar



The dashboard section of the template has two main uses. The first use is the easy navigation between sections. In addition, here is where you define the settings of your Employee Training Tracker.

Training Tracker Template Settings

Located in the dashboard of your product, settings are where to start using your tracker. Input departments, job titles, training categories in the relevant cells.

Besides, make sure to include training rating labels and order, as well as types. As the last step, input your desired currency.

Note: You may increase the number of rows for departments and job titles by clicking on the “+” sign on the left side.

Remember that your settings input will be used in the rest of the template. Available dropdown selections will populate according to your settings.

After you finish the setting configurations, you may move forwards with the database sections.

Employee Database

In training tracker template, input employee information in this section. After inputting the names, please select department and job title from the dropdown menu. Optionally, you may also include contact details such as e-mail addresses and phone numbers.

Training Database

Similar to the employee database, this section is also for your training log data input. Input the specific training name first. Following that, you may use the dropdown menu to choose category and type of the training. Last but not least, input the duration of the training in hours.

Training Schedule

In this section, you may plan all your employee training programs. You may select the training name and its status from the dropdown menu. Please also include the beginning and the end dates of the training, expected number of participants, as well as the total cost.


Employee Registration

The registration section is where you assign each training to specific employees, one by one. To do so, you only need to use the dropdown selections in training tracker template! Just select the training, year, and employee.

Following that choose whether the participation is completed or not. Here, in the last column, you may also select the feedback ratings of the participants.


Note! Please do not manually include data in the department and job title columns (grey fill). The data will populate automatically.

Now that you have finished all your input in the Employee Training Tracker, take a look at your outputs and filter them as you wish!

Training Tracker Calendar

Here you can view the training plan in your dynamic employee development calendar. The calendar is totally flexible. Just select the year and month, following that the calendar will populate automatically.

If you don’t have training sessions during the weekends, you may exclude the weekends from the calendar.

Note: Please remember that a canceled training will not be included in the calendar.


In the summary section, you will find the overall analysis of your employee training management. You may use the category, training and the year filters on top to dynamically update the figures and charts.


The left side of the summary sheets gives you a clear understanding of the total training number, average rating, total hours of training and total budget. Whereas the rest is full of creative and professional charts showcasing the details of the training.

Note: If you want this template in Google Sheets, you can download the Employee Training Tracker Google Sheets Template.

Employee Training Tracker Excel Template Features Summary:

  • Plan and track employee training
  • Dynamic calendar and professional summary charts
  • Informational notes included
  • No installation needed, ready-to-use
  • Works both on Mac and Windows
  • Compatible with Excel 2010 and later versions
  • Does not include any VBA code or macros

Employee Training Tracker is a ready-to-use Excel Template and provided as-is. If you need customization on your reports or need more complex templates, please refer to our custom services.


Watch the video below to see the template in action! Presentation also includes usage notes, explanations and tips & tricks about the template.



11 reviews for Employee Training Tracker Excel Template

  1. Monique Hill

    Easy to use, excellent product!! one question: On the dashboard where I put departments and job titles… can expand that list. I have more job titles and departments than the dashboard allows.


    • Someka

      Hi Monique,

      After unlocking your sheet, just click on the plus (+) sign on the left side. The list will expand and you will have up to 30 options both for departments and job titles.
      Just write down your options for the dropdown menus.


  2. Kori C

    want to be able to amend the training status

    • Someka

      Hello Kori,

      On the Dashboard, we have added a Status section, where you may amend your status. Just write down the status. The dropdowns, the charts, and conditional formatting will populate automatically.


      Hope this helps!

  3. Kenya

    Great work great excel!
    Is the agreement for a 1 year or 1 month? I want to learn the period of the agreemnt

    • Someka

      Hello Kenya,

      All our prices are processed as one-time payment. You receive the template after you make the purchase.
      There is no subscription or recurring payments. For more information please click here.

  4. Elena

    I have deleted something accidentally and Now the summary is not calculating, pls help. I just wrote your support mail.

    • Someka

      Hi Elena,

      It seems like there had been corruption on your file as some of the formulas were removed. This might be caused by overwriting the formulas.
      We have created a fresh file for you with your own data and shared it with you via
      Please check your mail attachments.
      The gray areas are formulated ranges. Please do not clean or change the formulas here. When you input the trainee name, the department and job title will automatically display.


      Hope this helps!

  5. Hettie V

    hi team I liked your template and want to share with my manager. Can you please help me with my license?

    • Someka

      Hello Hettie,

      We may surely upgrade your license from single-user to multi-user. Just email us at and our team will contact you with a link to upgrade your license.

  6. Edith K

    everyting is okey but one request: please add my logo

    • Someka

      Hi Edith,

      You can remove the logo or replace it with your own logo for each sheet. For Free Versions, you are not allowed to remove the logo or alter any copyrighted material in the template.
      You can do it in the full version. Please check how to do that in this link.


  7. Cosmo

    Nice! what is the difference between single user excel and multi user excel?

    • Someka

      Hi Cosmo,

      About our license details, our single-user license is for personal use only. With the multi-use license, you will have the right to share the file with your colleagues in the same organization and/or put your file on your company’s network for internal use.
      But you will still not be allowed to put it on websites with public access or re-sell them or share them with third parties.
      To learn more about our license details, please click here.

  8. Shanna H

    On summary, charts are good but I want to change their format type? how is it possible?

    • Someka

      Hello Shanna,

      By default, we do not add a feature to change chart type but you can do that using the Excel function easily.
      Just select the chart -> Go to Design Tab-> Click Change Chart Type. You will see all available charts for the data we’ve visualized and change the chart design as you see fit!

      Hope this helps! Otherwise please do not hesitate to contact us with any of your questions.

  9. Mohanvel

    great work

  10. Judit St

    I want to make modifications but can not see formulas sheet

    • Someka

      Hello Judit,

      After purchasing our products, you may unlock your sheets and workbook with the password sent to you inside the folder and then make any modifications.

      If you want to change the calculations, please display sheet tabs and unlock your workbook, and then right-click on one of the tabs and click “Unhide”. You will find a “Calc” sheet, where we keep our calculation database.


      Hope this helps!

  11. Thomas

    Really cool template! Thanks guys

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