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Employee Database Excel Template

4.6 (10 reviews)

HR employee data sheet. Track your human resources data with dynamic lists, forms and dashboard. No installation needed. All in Excel!

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It is becoming more on more certain that one of the biggest assets of an organization is its human resources. That’s why it is important to keep good and effective track of staff members. With this Employee Database Excel Template, you can easily record, track and analyze HR data. And no installation needed!


This Excel Employee Database does not only include human resources details but also provides a breakdown for key recruitment analysis and turnover rates of employees. Thus, you may easily generate lists and employee forms with the data you would like to include while using the Dashboard as a reporting tool for senior management!

Employee Database Excel Template Features

The Excel template is constructed by four main parts. These are the Navigation Menu, Settings, Database and Output Sections. Furthermore, the output sections included in this Employee Database Template are Dynamic List, Employee Form and the Dashboard.

1. Navigation Menu

Above all, this sheet is created for users to easily navigate between sections. So, you may visit each sheet by clicking on the buttons. In addition, instruction notes are included to showcase the main functions of each sheet.

2. Settings

Please start using the template by defining your Settings. There are two main areas in the Settings section. Firstly, there are options for dropdown menus. Secondly, you may find the options for structural settings.


Options for dropdowns menus can be adjusted as per user preference. You can also include more options under each heading.


For the structural settings, as the user, you may select the date format. In addition, you can decide the currency for the template. You may also decide which option should be used as a heading in the Employee Form. Here you can also specify whether you wish to include the filters in the print view of the dynamic list.

If you add a new date format column to the database, such as ‘Promotion Date’ please specify this in the Data Input Headings setting.

3. Database

This is the input section of the Employee Excel template. You may use the dropdown options to include information as you have specified them under the settings section. For the rest of the columns, you can manually enter data.

Listed under ‘other’, there are five empty columns at the end of the table (Headings 1 to 5). You may rename these columns according to your company needs. You can also insert up to 8 new columns into the table. Further columns after these can still be included for informative purposes, but these will be excluded from the dropdown menu options.

4. Output Sections of Excel Employee Database

As previously mentioned, there are three different output sections of the Employee Database Template. These are Dynamic List, Employee Form and Dashboard.

4.a. Dynamic List

This is the sheet where you can populate a list of properties from the previously created Database. There are ten available columns and you can decide these specific ten columns, based on your needs. All these columns are optional and dynamic. The dynamic list has 4 filters according to which the data will be gathered. First, you can select these four specific filters and then you can select table heading options. Please remember that the filter and property options all come from the column names in the Database.

4.b. Employee Form of Database Template

This is the part where you can create unique employee forms for each team member based on your selection of headings and details to show. This list is totally dynamic, meaning that you can adjust all the info columns according to your needs.

To filter the details, just select the Employee ID, Name, or both. You can select this option under the Settings section.

After that just use the dropdown lists to choose the fields that you want to see in the form. This way you can create a fully customized and unique employee form! You can also change the height or width of the columns if the default ones are too wide or the opposite.



4.c. Dashboard of the Excel Employee Database

The final output section is the analysis Dashboard. This section will allow you to track and analyze human resources data. You can also use this for HR reporting purposes thanks to the different visualization techniques and summary charts.

While analyzing your results, you can filter options to see specific results. These filters are located at the top of the template:

Employee-Database-Template-Excel-Someka-S11The Dashboard includes executive summary information such as headcount, average age, total salaries, average salary as well as HR Status charts.

In addition to human resources data and employee statistics charts, the template also accommodates recruitment information such as hiring and termination details.

Last but not the least, the dashboard also includes turnover statistics. For these two, you may find the specific year filtering option at the bottom left of the sheet. Just select the relevant year from the dropdown menu to see the results!


Note: If you want this template in Google Sheets, you can download the Employee Database Google Sheets Template.

Employee Database Excel Template Features Summary:

  • Human Resources Management template in Excel
  • Customizable input data table
  • Visualization techniques for HR reporting
  • Informational notes included
  • No installation needed, ready-to-use
  • Works both on Mac and Windows
  • Compatible with Excel 2010 and later versions
  • Does not include any VBA code or macros

Employee Database Template is a ready-to-use Excel Template and provided as-is. If you need customization on your reports or need more complex templates, please refer to our custom services.


Watch the video below to see the template in action! Presentation also includes usage notes, explanations and tips & tricks about the template.



10 reviews for Employee Database Excel Template

  1. Ana Sofía

    Dear Sir

    Thank you for this great excel.
    how can I change Someka logo to my own ?
    And how to add more row or colcumn ?

    • Someka

      Hi Ana,

      You can make any modifications, including changing the logo.

      All you have to do is to unlock your sheets, and change our logo with your own one. Please click here to see how to change the logo.

      After displaying your headings, you can add columns by right click and Insert button.

      You can also use the empty columns at the end of the table, which is left for the user to fill in.

      Please note that you can add up to 8 extra columns (other than the five empty ones). After that, these will not be displayed on the output sheets.
      And if you add a new column with a Date Format (e.g. Training Date, Interview Date, Payment Date, etc.), please don’t forget to add them to the Date Input Headings list on the Settings sheet:


      You can also add rows by again right click and Insert button.

      Hope this helps!

  2. Dallas


  3. Gertrudis

    very comprehensive application

  4. Paulina S.

    great tool thanks for free version. kudos

  5. Ronald J. Lambert

    Great template. But i also need employees ex-work info?

    • Someka

      Hi Ronald,
      Thank you for asking. You may easily insert a new column for ex-work info or you may use the free columns at the end of the table.
      Your filters will automatically include this new column.


  6. andrew Jung

    cool. I also have the customer Excel of yours, wish you would consider combaining both tho

  7. LS

    But when I click on Someka logo, it link to website, so how can I change it?

    • Someka

      Hi there,
      You should Right Click on your mouse on the logo to see the menu.
      Then select “cut” and insert your own logo wherever you want on the template.


      Please be sure that your sheet is unlocked before changing the logo.
      Hope this helps!

  8. Adeline Hernandez

    Thanks but I’m confused why the Dashboard includes the terminated employees?

    • Someka

      Hi Adeline,
      This is only optional. Just select the “Yes” option on the Active filter, and the Dashboard will only include your active employees’ data:


  9. Mattheo

    it lacks the option to change the dashboard filter name but other than that satisfying for the price and for Excel tool

    • Someka

      Hi Mattheo,
      Thanks for your comment, should you need customization on your template please check here.

  10. Joseph

    That’s what i need. Dynamic list is amazing. Is there any way that i dont see filters on the printout.

    • Someka

      Hi Joseph,
      Yes, of course. Just select the “Print without filters” option in the Settings section.


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