Employee Database Excel Template
HR employee data sheet. Track your human resources data with dynamic lists, forms and dashboard. No installation needed. All in Excel!
It is becoming more on more certain that one of the biggest assets of an organization is its human resources. That’s why it is important to keep good and effective track of staff members. With this Employee Database Excel Template, you can easily record, track and analyze HR data. And no installation needed!
This Excel Employee Database does not only include human resources details but also provides a breakdown for key recruitment analysis and turnover rates of employees. Thus, you may easily generate lists and employee forms with the data you would like to include while using the Dashboard as a reporting tool for senior management!
Employee Database Excel Template Features
The Excel template is constructed by four main parts. These are the Navigation Menu, Settings, Database and Output Sections. Furthermore, the output sections included in this Employee Database Template are Dynamic List, Employee Form and the Dashboard.
1. Navigation Menu
Above all, this sheet is created for users to easily navigate between sections. So, you may visit each sheet by clicking on the buttons. In addition, instruction notes are included to showcase the main functions of each sheet.
Please start using the template by defining your Settings. There are two main areas in the Settings section. Firstly, there are options for dropdown menus. Secondly, you may find the options for structural settings.
Options for dropdowns menus can be adjusted as per user preference. You can also include more options under each heading.
For the structural settings, as the user, you may select the date format. In addition, you can decide the currency for the template. You may also decide which option should be used as a heading in the Employee Form. Here you can also specify whether you wish to include the filters in the print view of the dynamic list.
Listed under ‘other’, there are five empty columns at the end of the table (Headings 1 to 5). You may rename these columns according to your company needs. You can also insert up to 8 new columns into the table. Further columns after these can still be included for informative purposes, but these will be excluded from the dropdown menu options.
4. Output Sections of Excel Employee Database
4.a. Dynamic List
4.b. Employee Form of Database Template
This is the part where you can create unique employee forms for each team member based on your selection of headings and details to show. This list is totally dynamic, meaning that you can adjust all the info columns according to your needs.
To filter the details, just select the Employee ID, Name, or both. You can select this option under the Settings section.
After that just use the dropdown lists to choose the fields that you want to see in the form. This way you can create a fully customized and unique employee form! You can also change the height or width of the columns if the default ones are too wide or the opposite.
4.c. Dashboard of the Excel Employee Database
The final output section is the analysis Dashboard. This section will allow you to track and analyze human resources data. You can also use this for HR reporting purposes thanks to the different visualization techniques and summary charts.
While analyzing your results, you can filter options to see specific results. These filters are located at the top of the template:
The Dashboard includes executive summary information such as headcount, average age, total salaries, average salary as well as HR Status charts.
In addition to human resources data and employee statistics charts, the template also accommodates recruitment information such as hiring and termination details.
Last but not the least, the dashboard also includes turnover statistics. For these two, you may find the specific year filtering option at the bottom left of the sheet. Just select the relevant year from the dropdown menu to see the results!
Employee Database Excel Template Features Summary:
- Human Resources Management template in Excel
- Customizable input data table
- Visualization techniques for HR reporting
- Informational notes included
- No installation needed, ready-to-use
- Works both on Mac and Windows
- Compatible with Excel 2010 and later versions
- Does not include any VBA code or macros