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Employee Database Google Sheets Template

4.83 (6 reviews)

HR database template in Google Sheets. All-in-one tool with dynamic forms and dashboard. Ready for presentations and access from all devices.

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Do you need an all-in-one tool to track your employee data for human resources purposes? Then, our Employee Database Google Sheets Template to help you to track and manage all your employee info in one place.

Firstly, with the Someka staff database template, you can store all types of employee data, from email addresses to hire dates.

Designed Picture

Why to use this template?

So here are some reasons to use this template in your HR department:

  • You can analyze your staff data in many aspects 
  • Time-saving tool for a better data management
  • You can transform disparate data into a valuable resource
  • You will shine on presentations with professional dashboard
  • Dynamic and filterable lists are available for urgent needs

Employee Database Google Sheets Template Features:

Basically, the template is made up of four major parts:

  1. Navigation Menu
  2. Settings
  3. Database
  4. Output

To clarify, the output sections of this Employee Database Google Sheets Template also includes a Dynamic List, Employee Form, and the Dashboard.

1. Navigation Menu:

Above all, this sheet is designed to allow users to easily move between each section of the Employee Database Google Sheets Template. Then, you can access each sheet by clicking on the buttons. Instruction notes are also included to highlight the main functions of each sheet.

2. Settings:

You can begin by defining your Settings before using the Employee Database Google Sheets template. The Settings section is divided into two sections. First of all, there are dropdown menu options. Second of all, there are options for structural settings.

Info: Dropdown menu options can be customized based on the user’s preferences. You can also add more options to each heading.

Options of Dropdown Menu

As a user, you can choose the date format for the structural settings. In addition, you can select the currency for the template.

Moreover, you can also choose which heading to use on the Employee Form. Additionally, you can specify whether or not the filters should appear in the print view of the dynamic list.

Info: Please specify the name of any new date format columns you add to the database, such as “Promotion Date,” in the Data Input Headings setting.

3. Database:

This is the main part of the Employee Database Google Sheets Template. Use the dropdown options to include information that you have specified in the settings section. Besides, it is possible to manually enter data for the remaining columns.

Jon Tiltles

Importantly, under ‘other‘ (Headings 1 to 5), there are 5 empty columns. You can rename these columns to suit your company’s needs. Then you can add up to 8 new columns to the table. You may still include these columns for informational purposes, but dropdown menu options will not include them.

4. Output Sections of Employee Database Google Sheets Template:

The Employee Database Template, as previously stated, has 3 distinct output sections: Dynamic ListEmployee Form, and Dashboard.

4.a. Dynamic List:

This is the sheet where you can populate the previously created Database with a list of properties. There are 10 available columns, which you can choose based on your needs.

All Filters

These columns are all dynamic and optional. Using the dynamic list, we will collect data based on four filters. Then select table heading options after first selecting these four specific filters. Please keep in mind that the filter and property options are all derived from the database column names.

Hiring Date

4.b. Employee Database Form Template:

This is the section where you can design individual employee forms for each team member based on the headings and details you want to display. This list is completely dynamic, which means you can change all of the information columns to suit your needs.


Simply enter the Employee ID, Name, or both to filter the details. This option is available in the Settings section. Then, use the dropdown lists to select the fields you want to see in the form. This way, you can create a completely customized and one-of-a-kind employee form! You can also change the height and width of the columns if the defaults are too narrow or too wide.

4.c. Database Dashboard of Google Sheets

Lastly, the analysis Dashboard is the final output section. You will be able to track and analyze human resource data in this section. Because of the various visualization techniques and summary charts, you can also use this for HR reporting.

Select Filter Option

Also, you can filter options to see specific results while analyzing your results. These filters are located at the template’s top. Executive summary information such as headcount, average age, total salaries, average salary, and HR Status charts are available on the Dashboard.

The template includes recruitment information such as hiring and termination details, in addition to human resources data and employee statistics charts. Last but not least, the dashboard includes statistics on turnover. Simply choose the appropriate year from the dropdown menu to see the results!


Meanwhile, all you need is an internet connection and a Google account to get started. And everything will be in sync!

Note: If you want this template in Microsoft Excel, you can download the Employee Database Excel Template.

Employee Database Google Sheets Template Features Summary:

  • Google Sheets template for Human Resources Management
  • Editable input data table
  • HR reporting & visualization
  • Separate database section to keep things tidy
  • Professional dashboard
  • Informational notes included
  • No installation is needed, ready to use
  • Works on any operating system
  • Suitable for any device including mobile, tablet, desktop

Employee Database is a ready-to-use Google Sheets Template and provided as-is. If you need customization on your reports or need more complex templates, please refer to our custom services.


Watch the video below to see the template in action! Presentation also includes usage notes, explanations and tips & tricks about the template.



6 reviews for Employee Database Google Sheets Template

  1. Aleka Ioannidis

    Can I change the settings or are they default? Thank you,

    Aleka Ioannidis

    • Someka

      Hi Aleka,

      You can change the settings and put the categories and data that you want to see in the dropdown menus in the Dynamic List section or the Database section.

  2. Dolores Addison

    I am interested in this template. I examined several templates but I think this one is the best for its dashboard. Is there a limit for the employees that can be added?

    • Someka

      Hi Dolores,

      Thank you for your kind words! There are 1000 rows in the Database sheet. Hope it helps!

  3. Andrés

    I CAN’T edit the file! It seems good but the free is only for looks??

    • Someka

      Hi there, thanks for your comment. You don’t have to ask for permission for editing. The download link for Google Sheets will lead you to the original file in the “View Only” mode. All you have to do is to make a copy for your self as shown below: Go to File > Make a copy and give a new name for your file before clicking on the “Make a copy” button. You can see below:

      make a copy

  4. Magdi Amjad

    The materials you provide would save us a lot of trouble. Really appreciate it.

  5. Murphy F

    this is good

  6. Ann Royle

    Thanks for this great template! I wonder though if I can add another info column in the database section. Thank you

    • Someka

      Hi Ann!

      There are many sections in the Database sheet, but you can still add a different title on empty columns under ‘Other’. You can rename these columns to suit your company’s needs. Then you can add up to 8 new columns to the table. Don’t forget to download the free version to try it out!

      Other columns in the Database section

      Hope this helps!

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