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Recruitment Tracker Excel Template

5.0 (3 reviews)

Recruitment Tracker Excel Template will make recruitment process easier while keeping records and analyzing important data.


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We frequently see businesses put people at the forefront of everything they do. We often read that people are the most important asset of companies, and surely, this asset needs to be stable. As part of this bigger picture, companies spend a lot of time and effort recruiting people for their teams.

Recruitment Tracker Excel Template aims to help human resources departments of small and medium-sized businesses in making the recruitment process easier while keeping records and analyzing important data. While most small and medium businesses do not use a particular system for recruitment, recent studies show that it can be very beneficial to have some stats on this process with hiring tracker solutions.

Recruitment Tracker Excel Template Features:

Having recruitment data and being able to efficiently analyze them can help decision-makers a lot. One such example is the timing of recruitment campaigns. We often see that the number of candidates is significantly higher in one quarter and significantly low in another. This can help to channel all energies, efforts and costs in a time that we will get the highest numbers.

This Excel template is divided into four main sections:



Dashboard will give you clear and very useful insights into what is the overall situation with recruitment in the company. Here you can see the number of candidates from the first consideration until hiring, the hiring costs, the active job openings, the percentage of the source distribution of the candidates, and the monthly distribution of job applications.

In order to make everything as user-friendly and efficient as possible, there are some filters for custom reporting. You can display stats based on your monthly selections, based on months & years, years only, job IDs, or based on recruiters. You can also apply multiple or all filters at once, and the charts will update accordingly in real-time.



The Vacancies section is where you can add job openings with all necessary details. Recruitment Tracker Template supports up to 200 job vacancies which are dynamically connected to the rest of the template.

On this page, you can write the opening date, the new hire start date, the status of vacancy, etc. Here it is very important to input dates and costs for the dashboard to give you accurate stats.



After configuring the vacancies, you can then add all job applications to the Candidates tracker page. You can select the position applied for, and you can enter all other details.

Besides the information of the stage where the candidate is in, there are 3 more decisions for HR View, Hiring Manager View and Decision Maker View to update the final decisions. However, it is totally up to you. Just open the grouping for manager views (First “+” sign) if only you would like to also see what their decision is. Their decision will not be displayed on the dashboard.


**We also added panel decisions in case more than 1 person is involved in the hiring process. You can also keep notes on each step and phase the candidates are in.


The final section of the template is the Settings. This will make the user experience even better, as you can adjust things based on your needs. You can change/add/remove the departments, application sources, hiring stages, decision options, vacancy details in a way that suits you the best.


Please be careful about the order of items listed under the selection phase column of the settings section. The steps you have applied to a candidate until she/he is hired must be written in the correct order. Besides that, the candidate will be counted in both the current stage and previous stages he/she has passed. So, the total numbers will be shown according to this on the recruitment pipeline graph in the dashboard section.

Recruitment Tracker Excel Template Features Summary:

  • HR Recruitment Process in Excel Template
  • Innovative reporting system
  • Recruitment Plan for HR Departments/Managers
  • Works both on Mac and Windows
  • No installation needed, ready to use.
  • Professional design and suitable for presentations
  • On Sheet Instructions
  • Print-Ready
  • Compatible with Excel 2007 and later versions

This Recruitment Tracker Excel Template is ready-to-use and provided as is. If you need customization on your reports or need more complex templates, please refer to our custom services.


Watch the video below to see the template in action! Presentantation also includes usage notes, explanations and tips & tricks about the template.



3 reviews for Recruitment Tracker Excel Template

  1. Vrushali

    I took package for HR-Recruitment Interview tracker .I just want it to be more customized or some more columns to be added like candidate education, experience details etc. Please suggest for that.

    • Someka

      Hi Vrushali,
      Thanks a lot for your interest!
      Once you download the template you can also modify it according to your needs as well. Additionally, you can use the “comment” column that we have already created to add more info about the candidates. But, if you would like to add more complicated features and you don’t have any knowledge about Excel that much, we suggest you apply our customization process.
      Best regards,

  2. Ania B.

    This tool guides you throughout the process, provides to record essential information that you might needed on each step of interview. Just need some changes but I can do it by myself, it is completely editable. Thanks!

  3. Paolo Petrovic

    Search, find, view all candidates, decisions given past and present with a button click. The dashboard shows you exactly what you need to see all in the same screen. Overall great experience!

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