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Employee Training Tracker

5.0 (2 reviews)

Organize and track employee training plan in Excel. Professional charts and dynamic calendar to stay tuned on employee development management.

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Did you finally find a great fit for your company or team? Well, that’s great news but it does not end there! Efficient and insightful tracking of employee training is vital too. The development of an employee is a never-ending process. For both parties to make the most of it, the process should be closely monitored and improved.

As a hiring manager or an HR professional, a well-organized Excel spreadsheet to track and manage employee training is a must-have. Luckily, we have already prepared a comprehensive one for you! Since it is not only made of numbers but rather visualization charts, this can also be used for reporting and presentations!

Employee Training Tracker Features

This Employee Training Tracker basically helps you organize and track training plan of your employees. The main parts of the Excel template are as follows:

  • Dashboard & Settings
  • Databases: Employee & Training
  • Schedule and Registration
  • Summary Charts & Training Calendar



The dashboard section of the template has two main uses. The first use is the easy navigation between sections. In addition, here is where you define the settings of your Employee Training Tracker.


Located in the dashboard of your product, settings are where to start using your tracker. Input departments, job titles, training categories in the relevant cells.

Besides, make sure to include training rating labels and order, as well as types. As the last step, input your desired currency.

Note: You may increase the number of rows for departments and job titles by clicking on the “+” sign on the left side.

Remember that your settings input will be used in the rest of the template. Available dropdown selections will populate according to your settings.

After you finish the setting configurations, you may move forwards with the database sections.

Employee Database

Include employee information in this section. After inputting the names, please select department and job title from the dropdown menu. Optionally, you may also include contact details such as e-mail addresses and phone numbers.

Training Database

Similar to the employee database, this section is also for your training log data input. Input the specific training name first. Following that, you may use the dropdown menu to choose category and type of the training. Last but not least, input the duration of the training in hours.

Training Schedule

In this section, you may plan all your employee training programs. You may select the training name and its status from the dropdown menu. Please also include the beginning and the end dates of the training, expected number of participants, as well as the total cost.


Employee Registration

The registration section is where you assign each training to specific employees, one by one. To do so, you only need to use the dropdown selections! Just select the training, year, and employee.

Following that choose whether the participation is completed or not. Here, in the last column, you may also select the feedback ratings of the participants.


Note! Please do not manually include data in the department and job title columns (grey fill). The data will populate automatically.

Now that you have finished all your input in the Employee Training Tracker, take a look at your outputs and filter them as you wish!


Here you can view the training plan in your dynamic employee development calendar. The calendar is totally flexible. Just select the year and month, following that the calendar will populate automatically.

If you don’t have training sessions during the weekends, you may exclude the weekends from the calendar.

Note: Please remember that a canceled training will not be included in the calendar.


In the summary section, you will find the overall analysis of your employee training management. You may use the category, training and the year filters on top to dynamically update the figures and charts.


The left side of the summary sheets gives you a clear understanding of the total training number, average rating, total hours of training and total budget. Whereas the rest is full of creative and professional charts showcasing the details of the training.

Employee Training Tracker Features Summary:

  • Plan and track employee training
  • Dynamic calendar and professional summary charts
  • Informational notes included
  • No installation needed, ready-to-use
  • Works both on Mac and Windows
  • Compatible with Excel 2010 and later versions
  • Does not include any VBA code or macros

Employee Training Tracker template is a ready-to-use Excel Template and provided as-is. If you need customization on your reports or need more complex templates, please refer to our custom services.


Watch the video below to see the template in action! Presentantation also includes usage notes, explanations and tips & tricks about the template.



2 reviews for Employee Training Tracker

  1. Mohanvel

    great work

  2. Thomas

    Really cool template! Thanks guys

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