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Employee Database Template

4.29 (7 reviews)

Employee Database Template to record, track and analyze human resources data in Excel. Flexible HR statistics and dynamic charts included.

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TEMPLATE DESCRIPTION

It is becoming more on more certain that one of the biggest assets of an organization is its human resources. That’s why it is important to keep good and effective track of staff members. With this Employee Database Template, you can easily record, track and analyze HR data directly in Excel!

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Employee Database Template does not only include human resources details but also provides a breakdown for key recruitment analysis and turnover rates of employees. You may easily generate lists and employee forms with the data you would like to include while using the Dashboard as a reporting tool for senior management!

Employee Database Template Features

The Excel template is constructed by four main parts. These are the Navigation Menu, Settings, Database and Output Sections. The output sections included in this Employee Database Template are Dynamic List, Employee Form and the Dashboard.

1. Navigation Menu

This sheet is created for users to easily navigate between sections. You may visit each sheet by clicking on the buttons. In addition, instruction notes are included to showcase the main functions of each sheet.

2. Settings

Please start using the template by defining your Settings. There are two main areas in the Settings section. The first one includes the options for dropdown menus. And the second one includes structural settings.

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Options for dropdowns menus can be adjusted as per user preference. You can also include more options under each heading.

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For the structural settings, as the user, you may select the date format. In addition, you can decide the currency for the template. You may also decide which option should be used as a heading in the Employee Form. Here you can also specify whether you wish to include the filters in the print view of the dynamic list.

If you add a new date format column to the database, such as ‘Promotion Date’ please specify this in the Data Input Headings setting.

3. Database

This is the input section of the Employee Excel template. You may use the dropdown options to include information as you have specified them under the settings section. For the rest of the columns, you can manually enter data.
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Listed under ‘other’, there are five empty columns at the end of the table (Headings 1 to 5). You may rename these columns according to your company needs. You can also insert up to 8 new columns into the table. Further columns after these can still be included for informative purposes, but these will be excluded from the dropdown menu options.

4. Output Sections

As previously mentioned, there are three different output sections of the Employee Database Template. These are Dynamic List, Employee Form and Dashboard.

4.a. Dynamic List

This is the sheet where you can populate a list of properties from the previously created Database. There are ten available columns and you can decide these specific ten columns, based on your needs. All these columns are optional and dynamic. The dynamic list has 4 filters according to which the data will be gathered. First, you can select these four specific filters and then you can select table heading options. Please remember that the filter and property options all come from the column names in the Database.
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4.b. Employee Form

This is the part where you can create unique employee forms for each team member based on your selection of headings and details to show. This list is totally dynamic, meaning that you can adjust all the info columns according to your needs.

To filter the details, just select the Employee ID, Name, or both. You can select this option under the Settings section.

After that just use the dropdown lists to choose the fields that you want to see in the form. This way you can create a fully customized and unique employee form! You can also change the height or width of the columns if the default ones are too wide or the opposite.

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4.c. Dashboard

The final output section is the analysis Dashboard. This section will allow you to track and analyze human resources data. You can also use this for HR reporting purposes thanks to the different visualization techniques and summary charts.

While analyzing your results, you can filter options to see specific results. These filters are located at the top of the template:

Employee-Database-Template-Excel-Someka-S11The Dashboard includes executive summary information such as headcount, average age, total salaries, average salary as well as HR Status charts.

In addition to human resources data and employee statistics charts, the template also accommodates recruitment information such as hiring and termination details.

Last but not the least, the dashboard also includes turnover statistics. For these two, you may find the specific year filtering option at the bottom left of the sheet. Just select the relevant year from the dropdown menu to see the results!

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Employee Database Template Features Summary:

  • Human Resources Management template in Excel
  • Customizable input data table
  • Visualization techniques for HR reporting
  • Informational notes included
  • No installation needed, ready-to-use
  • Works both on Mac and Windows
  • Compatible with Excel 2010 and later versions
  • Does not include any VBA code or macros

Employee Database Template is a ready-to-use Excel Template and provided as-is. If you need customization on your reports or need more complex templates, please refer to our custom services.

PRODUCT VIDEO

Watch the video below to see the template in action! Presentantation also includes usage notes, explanations and tips & tricks about the template.

FREQUENTLY ASKED QUESTIONS

USER REVIEWS & COMMENTS

7 reviews for Employee Database Template

  1. Paulina S.

    great tool thanks for free version. kudos

  2. Ronald J. Lambert

    Great template. But i also need employees ex-work info?

    • Someka

      Hi Ronald,
      Thank you for asking. You may easily insert a new column for ex-work info or you may use the free columns at the end of the table.
      Your filters will automatically include this new column.

  3. andrew Jung

    cool. I also have the customer Excel of yours, wish you would consider combaining both tho

  4. LS

    But when I click on Someka logo, it link to website, so how can I change it?

    • Someka

      Hi there,
      You should Right Click on your mouse on the logo to see the menu.
      Then select “cut” and insert your own logo wherever you want on the template.

      Please be sure that your sheet is unlocked before changing the logo.
      Hope this helps!

  5. Adeline Hernandez

    Thanks but I’m confused why the Dashboard includes the terminated employees?

    • Someka

      Hi Adeline,
      This is only optional. Just select the “Yes” option on the Active filter, and the Dashboard will only include your active employees’ data:

  6. Mattheo

    it lacks the option to change the dashboard filter name but other than that satisfying for the price and for Excel tool

    • Someka

      Hi Mattheo,
      Thanks for your comment, should you need customization on your template please check here.

  7. Joseph

    That’s what i need. Dynamic list is amazing. Is there any way that i dont see filters on the printout.

    • Someka

      Hi Joseph,
      Yes, of course. Just select the “Print without filters” option on the Settings section.

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