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Kanban Board Google Sheets Template

4.7 (10 reviews)

A visual tool for managing agile and lean teams. Card-based workflow management with Kanban Board in Google Sheets. Access from all devices.

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The Kanban Board Google Sheets Template is a visual project management tool that enables Agile and Lean Teams to be more efficient and transparent in their processes. In other words, this template tracks progress using columns and cards.


Following each step will no longer be a painful process with the Automated Kanban Board Google Sheets Template. Even without the use of a software program or other tool. Simply enter the necessary data into the database to see all of your results.

Info: If you are unfamiliar with the Kanban board workflow management approach, read this Wikipedia description to learn more.

Features of the Kanban Board Google Sheets Template:

Above all, the template is divided into five major sections:

  1. Kanban
  2. Calendar
  3. Dashboard
  4. Database
  5. Settings


Firstly, this section displays the kanban cards based on the board and filter you select.

Also, you can filter and display projects by priority, responsible person, task due date, overdue, and time until the due date in this Kanban board.

If you have multiple boards, you can enter that information into the database and display your tasks on each border separately, or you can display all by selecting “All” from the board section.

Besides that, it is also possible to rearrange the board statuses by selecting the required status from the drop-down list and deleting the unnecessary ones on Kanban Sheet.


Secondly, you can select the month and year from the calendar’s drop-down menu in this Kanban board GoogleSheets Template. Additionally, you can also specify the responsible person, the priority, and the status. As a result, the change you made is visible in the calendar part in the Kanban board Google Sheets Template.



Thirdly, you can check the performance and overall status of your projects in the Dashboard section.

Info: If you have any notes for any task or project, you can find them in the notes section in the right upper corner.


Furthermore, you can enter your task and its properties into the database. Simply choose the appropriate board section, responsible person, priority, and statistics from the dropdown menu.

Note: You must first list your options in the Settings section before you can select them.


  • Finish date: the date on which you completed the task.
  • Due Date: the deadline for completing the project.


Finally, you can save the data you enter in the settings section to be used later in other sections. Put your statuses in the “Status Section,” your responsible people in the “Team Members Section,” and your boards in the “Board Section.”

Following that, you can define five priority levels and decide how to represent them in the Kanban Board Google Sheets Template using different colors.

Info: In the Settings section, you can change the date format on the Kanban board.

How do I make more changes in the settings section of the Kanban board Google Sheets template?

Basically, choose your preferred Date Format as well as the connector style for dates. In the Overdue definition settings, you can also select the overdue principal. The yellow instruction notes contain information on both options.

Moreover, you can even choose which data is displayed on the Kanban board Google sheets template, taking customization to the next level. Please use the Card Data Selection for this.


Having complete control over your project will allow you to plan your route and make more effective plans in the future. Besides this, we can view the start date, end date, or due date. You can also choose to see only the person in charge in the second row, or we can see the task’s progress.


Last but not least, in the kanban sheet, there is an additional filter for tasks. You can filter tasks that have an X-day due date. For instance, in the next 5 days. In the settings, you also update the X.

Meanwhile, all you need is an internet connection and a Google account to get started. And everything will be in sync!

Note: If you want this template in Microsoft Excel, you can download our Kanban Board Excel Template.

Kanban Board Google Sheets Template Features Summary:

  • Automated Kanban Board in Google Sheets
  • Simple workflow administration
  • Dynamic charts for advanced reporting
  • Simple filters for viewing overall performance
  • Full print ready
  • Informational notes included
  • No installation needed, ready to use
  • Works on any operating system
  • Suitable for any device including mobile, tablet, desktop

Kanban Board is a ready-to-use Google Sheets Template and provided as-is. If you need customization on your reports or need more complex templates, please refer to our custom services.


Watch the video below to see the template in action! Presentantation also includes usage notes, explanations and tips & tricks about the template.



10 reviews for Kanban Board Google Sheets Template

  1. Karen Burke

    I can’t change the date format

    • Someka

      Hello Karen,

      You can use the settings sheet to change the date format.
      Please see the image below:


  2. Lauren

    I found this template amazing. Very helpful to me in organizing and analyzing my work.

  3. Bazza

    interface is very clean and polished

  4. Ambrose

    They give you what they say. I watched the tutorial video and purchased it. THX

  5. Brad Janson

    How can I see overdue setting?

    • Someka

      Hello Brad,

      You can use the settings sheet to change the overdue definition.
      You can filter tasks that have an X-day due date. For instance, in the next 5 days. In the settings, you also update the X.
      Please see the image below.


  6. Pierce Cason

    I am not sure about the due date. How it can be calculated?

    • Someka

      Hello Pierce,

      Finish date: the date on which you completed the task.
      Due Date: the deadline for completing the project.

      Hope this helps!

  7. Lucho B

    My business is very easy now with kANBAN GS

  8. Rosa Bryan

    Improve efficiency

  9. Trini Durán

    Beautiful template. Well done!

  10. Miriam

    Kanban template is life saver!!!!!!!

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