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Job Application Excel Template

4.83 (12 reviews)

Hiring application tracker in Excel. Create dynamic candidate forms and keep record of applications. Simple yet useful tool for HR. Fully printable.

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Actively hiring for various roles? Then, it might not be so easy to find the right candidate among many applicants. As it is a crucial part of the recruitment steps, we have prepared an easy-to-use Job Application Excel Template that can be used for any hiring process.

Firstly, our Hiring Application template can directly be used and customized in Excel. Furthermore, you may easily record all needed applicant information. In addition to the ability to create custom employment application forms, all applications can be followed from a master database.


Job Application Excel Template Features

Basically, the template includes five main sections. These are:

  1. Navigation Menu
  2. Headers
  3. Application Form
  4. Database
  5. Applicant Summary

Then, let’s explore each section in greater detail below.

1. Job Application Template Navigation Menu

You may easily switch between sections of the Excel spreadsheet by using the navigation menu. So, all you have to do is click on the relevant button. In addition, you may also find the instructions and tutorial video link here, explaining the main features of each section.

2. Headers List

Firstly, this sheet allows you to add headings and subheadings that will be used throughout the job application form template. Just enter the main and subheading information manually and you will be able to select these options in the coming sections.

Note: Please make sure not to use the same subheading in more than one column.

Also, if you wish to increase the number of columns to input more headings, you may use the ‘+’ sign located at the top right of the sheet. Remember that you may input up to 20 different headings with 20 subheadings in each category.

3. Application Form

In particular, here you can prepare printable work application forms by choosing the headings previously set in the “Headers List” section.

Employment-Application-Form-Someka-Excel-S02In addition to selecting the headings and the piece of information to be shown in the Employment Application Form, here you may also define the preferred color of the form. The preset theme colors are Dark Blue, Gray, Orange, Green and Purple.

Furthermore, you can easily upload your company logo by right-clicking the “Company Logo” and selecting the “Change Picture” option. Remember that the file should be unlocked with your password before adding your logo.

4. Database

In the Database section of the Employment Application Form Template, the users can create a customized database with the information needed from the candidates. Similar to the form section, all you have to do is select the information you would like to see in the database.


You may start with selecting the main category first and go on with the detail you wish to preview in the database list for each candidate. In addition, the template accommodates up to 40 columns and 750 rows in the Database section.

5. Applicant Summary

Generally, this form allows the managers to actively track job application records entered in the Database section. You may easily use the dropdown options to first select the candidate whose information you would like to see in the Applicant Summary Form. Following that, you may continue with selecting the category and information details per each candidate.


Job Application Excel Template Features Summary:

  • Custom job application forms
  • Dynamic headings included
  • Informational notes included, print-ready
  • No installation needed, ready-to-use
  • Works both on Mac and Windows
  • Compatible with Excel 2010 and later versions
  • Does not include any VBA code or macros

Employment Application Form is a ready-to-use Excel Template and provided as-is. If you need customization on your reports or need more complex templates, please refer to our custom services.


Watch the video below to see the template in action! Presentation also includes usage notes, explanations and tips & tricks about the template.



12 reviews for Job Application Excel Template

  1. Isla

    useful excel app

  2. Dell

    hello actually liked your product, but I did not like the application summary part, we see only college but would like to see high school in the education part of the default.

    • Someka

      Hi Dell,

      We have listed all the information you may need.
      You may easily use the dropdown options to select the information you would like to see in the Applicant Summary.
      Please see the image below.


      Hope this helps!

  3. Pedro A.

    LOVE this excel and want to share with my team. Please change my license to multi user?

    • Someka

      Hello Pedro,

      We may surely upgrade your license from single-user to multi-user. Just email us at and our team will contact you with a link to upgrade your license.

  4. Ramiro

    Hola! very happy for instructionl video it is explaining well…!

  5. LopeM

    thank yu for being my excel provider…… i also love this excel!

  6. Lisha J

    hi simple to use and good excel thanks for this,
    I wanted to add my logo, I saw someone else’s question below. We can add our logo. but is it only added to the page you add in that image or can I do this for each sheet???

    • Someka

      Hello Lisha,

      Of course!
      You can remove the logo or replace it with your own logo for each sheet. For Free Versions, you are not allowed to remove the logo or alter any copyrighted material in the template.
      You can do it in the full version. Please check how to do that in this link.


      Hope this helps!

  7. Jameson A.

    I always need customization when I buy such products. It was my first time shopping with you and I was very happy. Because you’ve thought of everything we might need. Actually, the part I’m talking about is the header section. It’s not the first time we need a new column. I wanted to thank you for your creativity.

    • Someka

      Hi Jameson,

      Thanks for your kind words and we are really glad you enjoyed it.

  8. Carmel Beltran

    The color option is really useful. Can I change the color indexes?

    • Someka

      Hi Carmel,

      Actually, in the full version, you can modify the template after unlocking the sheet.
      You may go to Home > Conditional Formatting to change the color indexes.

  9. Jane Milner

    Hi team, I need 1000 rows for the database in my company for tracking the applicants. Can I use this file for all of them?

    • Someka

      Hi Jane,

      Yes, this template lets you input up to 1000 applicants.

  10. Harris Montes

    It is really useful! Thanks, Someka team

    • Someka

      Hi Harris,

      Thank you very much for your kind words.

  11. Jemima Begum

    I liked the template! but I want to add more headers
    Can I add more??

    • Someka

      Hi Jemima,

      After unprotecting the sheet protection, you can click the “+” button for showing more sections.


      Hope this helps!

  12. Isabelle Hurley

    It is cool but I want to add my company logo. how can I change it

    • Someka

      Hi Isabelle,

      After purchasing the full version and unprotecting the sheet, you can right-click on the “Company Logo” shape and click on “Change Picture” and change it with the image you want.


      Hope this helps!

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