Recruitment FAQ’s: 10 Most Asked Questions on Recruitment Process

This article will provide you a collection of most frequently asked questions and answer in regards to recruitment and hiring. A collection of Recruitment FAQ’s for HR departments, recruiters, hiring managers, and business owners:

>> Download Recruitment Tracker Excel Template

Here are the Questions and Answers (Q&A) for Managing the Recruitment Process:

1. What is recruitment in HR?

Recruitment in Human Resources (HR) refers to the overall process of attracting, shortlisting, selecting, and appointing suitable candidates for jobs within an organization. The purpose of recruitment is to fill open positions with qualified candidates who are a good cultural and functional fit for the business.

2. What are the Recruitment Types in HR?

• Internal Recruitment: Filling job vacancies with current employees from within the organization.
• External Recruitment: Attracting candidates from outside the organization. This can be done through advertisements, job boards, social media, recruitment agencies, and more.
• Passive Recruitment: Engaging individuals who are not actively looking for a new job but might be interested if the right opportunity comes along.
• Active Recruitment: Targeting individuals who are actively seeking a new position.
• Referral Recruitment: Hiring candidates based on the recommendations of current employees or network contacts.

So, we’ll also check RMS in our Recruitment FAQ collection.

3. What’s a Recruitment Management System?

Recruitment Management System (RMS) is a software that helps automate and manage a company’s hiring processes . Posting jobs, receiving applications, screening candidates, and scheduling interviews are all part of it.

By centralizing and automating administrative processes and facilitating enhanced communication between HR teams and candidates, a Recruitment Management System strives to shorten the hiring cycle, increase the quality of hires, and decrease the time to hire.

4. What’s Applicant Tracking System?

An Applicant Tracking System (ATS) is a software application that enables the electronic handling of recruitment needs. From advertising job openings to collecting applications and making final selections, it’s all part of the recruitment process management tool that HR professionals use.

An applicant tracking system (ATS) can sift through mountains of resumes using a variety of criteria, including keywords, abilities, educational background, and employment history, to identify the most qualified individuals for a position.

5. What are the key features of an Applicant Tracking System?

Key features of an Applicant Tracking System include:

• Resume Parsing and Storage: Automatically extracts information from resumes and stores it in a searchable database.
• Job Posting and Distribution: Allows for posting job openings on multiple job boards and social media platforms from one interface.
• Candidate Tracking: Tracks where each candidate is in the hiring process.
• Communication Tools: Facilitates communication with candidates through emails and notifications.
• Interview Scheduling: Automates the scheduling of interviews with candidates.
• Reporting and Analytics: Provides insights into the recruitment process, such as time to hire and source of hire.

We’ll continue our Recruitment FAQ with candidate management questions.

6. What’s Recruitment CRM?

Recruitment Candidate Relationship Management (CRM) software is designed to help recruiters manage and nurture relationships with their candidates throughout the recruitment process.

7. What is the difference between ATS and CRM?

The fundamental difference between a Recruitment CRM and an Applicant Tracking System (ATS) is the main focus of each.

The main functions of an applicant tracking system (ATS) are to streamline the hiring process, manage applications, and screen candidates. On the other hand, a recruitment CRM is designed to help with candidate engagement, long-term relationship building with prospective employees, and talent pool maintenance in preparation for future openings. Relationships and engagement are the focus of Recruitment CRM, in contrast to the efficiency and process orientation of applicant tracking systems (ATS).

8. Can I download Job Application Form Templates?

Yes, sure. There are many examples of employment application forms. So, you can download one and customize it for your organization.

>> Download Job Application Form Excel Template

With our template, you will have different color options. Plus, you can easily modify this template and change your logo to create a corporate application form.

9. Can we make a Recruitment Dashboard in Excel?

The answer is yes, you can use Microsoft Excel to make a recruitment dashboard. So in order to create a Recruitment Dashboard:

• Prepare an Vacancy List
• Make a List of your Candidates
• Define your key metrics to follow
• Create your dashboard

You can also download our ready-made dashboard to keep track of your recruitment metrics:

>> Download Recruitment KPI Dashboard Excel Template

10. What are the most important KPIs in Recruitment?

There are many metrics to track in recruitment area. Some of the most important ones:

• Time to Fill
• Cost per Hire
• Interview Drop-off Rate
• Selection Rate
• Screening Efficiency
• Candidate Net Promoter Score (NPS)
• And much more…

This is the end of our Recruitment FAQ page with short asnwers to most common question on hiring and recruitment.

Also, please check our Recruitment Tracker Excel Template or Recruitment Tracker Google Sheets Template to manage your recruit processes.

Hope you enjoy our FAQ page!