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Grant Budget Template

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Securing a grant is a significant achievement, and managing those funds effectively is paramount.  Here’s a Grant Budget Template to manage your grant revenue.

This template will assist researchers, non-profit organizations, educational institutions, and individuals in planning and tracking the budget of their grant-funded projects.

With a focus on accountability and strategic financial management, this template provides a clear framework for reporting and managing grant money.

Elements of a Grant Budget

We’ll now list down some common elements of a grant budget.

Personnel Costs:

  • Project Staff Salaries
  • Benefits (Healthcare, Retirement Plans)
  • Consultants/Contractors Fees
  • Administrative Staff Salaries
  • Payroll Taxes

Project Expenses:

  • Supplies and Materials
  • Equipment Purchases/Leases
  • Travel Expenses (Project-related)
  • Participant Stipends
  • Program Development Costs
>> Our Grant Budget Template is available in Excel and PDF. And you’ll find all these elements ready on this template!

Program Outreach and Marketing:

  • Marketing and Promotion
  • Public Relations Costs
  • Outreach Campaigns
  • Event Hosting/Participation
  • Communication Expenses

Overhead and Administrative Costs:

  • Office Rent/Lease Payments
  • Utilities (Electricity, Water, Internet)
  • Office Supplies
  • Equipment Maintenance
  • Insurance Premiums

Evaluation and Reporting:

  • Data Collection Costs
  • Evaluation Services
  • Reporting and Documentation Expenses
  • Survey/Research Costs
  • Analysis Tools/Software
You can always add new items to this template. It’s fully customizable.

Key Features of Grant Budget Template

  1. Detailed Budget Categories: Outline specific budget lines as required by grant guidelines, such as personnel, equipment, travel, supplies, and indirect costs.
  2. Funding Allocation: Clearly allocate grant funds across various project activities, ensuring each dollar is accounted for in alignment with grant stipulations.
  3. Expense Tracking: Record and monitor actual expenditures against budgeted amounts, providing real-time insights into financial status.
  4. Direct and Indirect Costs: You can separate direct project costs from indirect overheads to provide a transparent picture of fund utilization.

In Summary:

  • Printable
  • Editable
  • Instant download
  • Scalable

This Grant Budget Template is more than a spreadsheet—it’s a strategic asset for successful grant management.

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